Make sure to contact Mary Paterson in IP Accounting (319-335-1441 or mary-paterson@uiowa.edu) if other departments make monetary commitments to your event so she can set up the transfer to an IP MFK. We will also need a confirmation by e-mail from the contributing party so there are no disputes afterwards. Make sure to notify the Events & Project Specialist of those commitments as well:

Sarolta Petersen
Events and Project Specialist
International Programs, 1111-E UCC
Phone (319) 335-3862
sarolta-petersen@uiowa.edu

Additional Resources

Accounting forms

Honorarium

Purchases and Vendor Payments

Travel

Communications and Relations staff promote International Programs and all of its affiliated offices, centers, projects, units, academic programs, and affiliated community and students groups. This is accomplished through a variety of communications media including the Web, listservs, posters, and other print and online vehicles.

If would like assistance publicizing your IP-sponsored event, please see our Event Publicity Form.

Press releases and media relations

(Need minimum of three weeks lead time)

IP Communications and Relations staff can write press releases that are distributed to local, regional and even national media (television, newspapers and radio) through University Communication and Marketing. To initiate a press release, please contact Joan Kjaer.

Please be aware that International Programs requires both a text acknowledgement (such as “Sponsored by International Programs”) and the use of the IP logo (along with the UI logo, per university regulations) on all posters, advertisements, flyers, and other designed materials.  This is required when 1) IP is the sponsor or co-sponsor of your event and/or 2) when an IP-affiliated program or center is announcing a speaker or event.

IP and UI Events Calendars

IP Communications and Relations staff manage the IP online calendar on the IP website. Contact Amy Green or submit an event here. We can also put your event on the UI Events Calendar.

IP-Announcement Listserv

IP Communications and Relations staff also moderate the IP-announcement listserv, which reaches more than 300 UI faculty, staff, students and members of the general public interested in international lectures, symposia, conferences, and other special events with an international focus or flavor.

If you would like to send a message through this listserv, we encourage you to initiate the message process on your own—you do not need to work through the IP Communications and Relations at this point. The address is ip-announcement@list.uiowa.edu.  After you initiate the message, it will come to our staff for approval and we will get in touch with you if there’s a problem.  If you desire further explanation about this process, please contact Amy Green.

International Accents

International Accents, our online journal, is a dynamic communications vehicle that is regularly updated and, with the addition of audio and video clips, provides an interactive experience for the reader.  IP communications staff are eager to learn of your achievements and those of your students, colleagues, research partners and others so that we can prepare online articles, press releases, videotaped or audio taped interviews, and other such materials to share more widely the good work emerging from International Programs.  We also want to publicize your upcoming events and speakers and have made a home in International Accents for commentary, essays, and reflections.  Please contact us with any and all ideas you may have!

Website support

IP Communications and Relations staff can provide general support for editing and adding content updates to IP-affiliated sites. For more information, contact Katie Ron.

Video and audio support

IP Communications and Relations has a number of high-quality cameras, video recorders and audio recorders available for our own use in service of IP and for loan to IP faculty or student groups.  Easy-to-use Flip camcorders are available for interviews, lectures, documenting travel experiences, taping donors and students who’ve received scholarships, etc.  IP also has its own YouTube channel for short videos. Please direct inquiries to Amy Brewster.

Public programming opportunities

IP Communications and Relations helps facilitate events sponsored by IP’s member groups but also originates many public programs throughout the year which offer opportunities for faculty, staff, students, and members of the community to exchange ideas and expose the international work happening here at the University of Iowa.  The IP Communications and Relations staff produce WorldCanvass once a month at MERGE in downtown Iowa City. The public is encouraged to attend the event, which is recorded for later distribution over radio and websites. If you’re interested in participating in either of these programs, please contact Joan Kjaer.

Building Our Global Community is a certificate program for UI faculty and staff. Consistent with UI strategic goals on diversity and internationalization, International Programs and UI Learning & Development (UILD) offer workshops on skills and insights useful to faculty and staff as they seek to educate and serve our international community. Those participants who complete the required introductory workshop plus their choice of four specialized workshops within a two-year period of time will be awarded a global certificate.

The International Programs Events Coordination Office is responsible for working with faculty and staff in the management of special projects and academic programs that are funded or otherwise supported by International Programs.   Our office assists participating faculty and staff members in coordinating and planning events for International Programs, including conferences, visiting scholar programs, lectures, and projects.

International Programs can also assist with event publicity.  If you would like assistance, please submit our Event Publicity Form at least three weeks before the event date.

We also provide administrative support for IP funded faculty travelhonorarium payments and assist with purchasing and reimbursements for IP academic program and special projects events.

Services

  • Set up travel reimbursements or purchasing reimbursements
  • Submit honorarium payment paperwork for visiting faculty
  • Make travel arrangements for visiting faculty (arrange airfare, hotel and airport shuttle reservations)
  • Make travel arrangements for event-sponsoring unit directors
  • Make room reservations for events
  • Order catering for events
  • Assist with the set up of the room during office hours. Unfortunately, Events staff will not be able to remain on site for events taking place in the evening, weekend and holidays. This means alternative arrangements will need to be made for clean-up and technical support.

Additional Resources

Food at Events

International Commons Conference Room

Contact 

Sarolta Petersen
Associate Director, Communications & Relations
International Programs, 1111-E UCC
Phone (319) 335-3862
sarolta-petersen@uiowa.edu

The IP Grants Office can offer assistance with a variety of tasks associated with the grant process. As soon as you begin thinking about a proposal or project, contact our office to discuss how IP might support your efforts. We are interested in helping IP faculty and staff develop proposals for external funding in support of their research, teaching, and service goals, especially those related to the mission of International Programs. The IP Grants Office can also help faculty and staff identify appropriate sources of external funding for individual projects.

Visas

If you need to acquire a visa for international travel, we recommend the CIBT Visas.

CIBTvisas

Immunizations

For information about immunizations, please consult the UIHC Travel Medicine Clinic:

Travel Medicine Clinic

Travelers' Health

For information on travel notices and travelers’ health, please visit the CDC website:

Centers for Disease Control and Prevention