Accounting & Budgets
Budgetary questions related to IP-funded affinity groups, major project awards, and/or the Provost's Global Forum award should be directed to Mary Paterson, administrative services manager (email@example.com). If other UI colleges or departments are providing financial support, contact Mary as well so IP can track all funding sources for your group, project, or award. We will also need a confirmation by e-mail from the contributing party so there are no disputes afterwards.
Purchases, Vendor Payments, & Reimbursements
If you need items purchased or vendor payments made through IP funding, please contact Daniel Vorwerk, event and communication project specialist (firstname.lastname@example.org).
Please provide the following information:
- Contact information for vendor
- Program name and budget line
- Explanation of purchase/payment needed
- Relevant dates (When is it needed?)
If you have your own Pcard, please keep in mind that you cannot charge flowers, gifts, or alcohol on it. If, during the audit you are found to have an inappropriate charge as laid out by UI Procurement Card Policy, you will be charged the amount via payroll deduction. If you make a purchase or pay a vendor with a departmental Pcard make sure to provide them with the UI Tax ID # (426004813) so sales taxes are withheld.
Personal Credit Cards
If you want to get reimbursed for a purchase or vendor payment you charged to your personal credit card, please send the following to Daniel Vorwerk, event and communication project specialist (email@example.com):
- Vendor name
- Original itemized receipt from vendor which includes each individual item purchased
For more information on UI purchasing policies, please visit the UI purchasing website.
Travel Arrangements and Reimbursements
For more information on UI purchasing policies, please visit the IP travel page.
Honorarium will be paid AFTER the event has taken place (this could take up to 4-6 weeks to process).
To process payment to an individual, reach out to Daniel Vorwerk (firstname.lastname@example.org) to begin the process. Daniel will work with the individual being paid and University Shared Services for payment.
Information you'll need to send Daniel:
- Information about the payee:
- Last name:
- First name:
- E-mail address:
- What activity is the individual being paid for?
- Dollar amount to be paid to the payee:
- Flyer announcing the lecturer or presentation or the e-mail announcement
- Copy of the agreement letter or e-mail between the inviting party and the visitor