This page contains information about administrative resources, IP-sponsored event resources, and e-forms supported by the Communications & Relations team in International Programs.  The resources and services below are available for use by IP staff. 

If you have questions about any of these services, please email ip-communications@uiowa.edu.

Administrative Resources

If you need card access to enter 1111 UCC or the UCC restrooms, or have questions about your access, please contact Amy Green.

Please contact Amy Green if you need to order business cards. 

Please see the UI Brand Manual for instructions about what to include in your email signature. There is also a handy link to instructions for how to set up your email signature in Outlook. Our email signatures should follow this model:

Name  
Title, International Programs
1111 University Capitol Centre, Iowa City, Iowa 52242
Office: 319-xxx-xxx
international.uiowa.edu

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IP branded stationary/envelopes/cards are located in the mail room.  Please contact Amy Green to reorder stationary.

If you’re contacted by a media reporter, refer the reporter to Amy Brewster.  You may also contact Katie Ron if Amy Brewster is not available.

Please contact Amy Green if you need to order a name badge. 

If you would like to become an IP web editor to make edits to sections of the site that pertain to your role, please contact Katie Ron who will walk you through the basic training program.  If you would like edits made to the website but do not want to make them yourself, please contact Katie Ron.

International Programs has developed writing and editing guidelines to make communications consistent and that follow UI best practices and conventions.

Event Resources

If you need to order new giveaway items, contact Amy Green.  If you need some giveaway items we already have in stock, or if you want to see the supply of everything we have, contact Amy Green or Amy Brandt.

The IP event calendar is an internal calendar for IP staff to see what is happening across all sections of IP. It's available by adding ip-communications@uiowa.edu to your calendar lists. 

Follow the steps below:
1.    Navigate to your calendar
2.    On the left menu bar with your HawkID email, click the 3 dots
3.    Select "Add Shared Calendar"
4.    Search for ip-communications@uiowa.edu
5.    Select "Add" or "Open"

To add your events to the calendar, email them to Amy Green.

Reservations in the International Commons - UCC 1117, or the International Programs' Dean's Conference Room - UCC 1111B, may be requested through the Microsoft Outlook Calendar. Look for the room availability at RES-UCC-IP-1117@uiowa.edu or RES-UCC-IP-1111B@uiowa.edu

See additional reservation information for the International Commons (UCC 1117) here.

If you need event supplies (plates, flatware and serving utensils, cups, etc.), contact Amy Brandt.

Amy Brandt, working in coordination with Daniel Vorwerk, will make sure other supplies (hot water percolator, glass water dispensers, rice cookers, etc. are available for various events based on the need and timing for all events happening within IP. To ensure equitable access to event supplies, check with Amy Brandt for availability.

When tablecloths are used for an event, dirty tablecloths need to be put in the laundry bin in the recycling cube. Amy Green will coordinate getting items laundered and returned.

Forms

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C&R Profile Recommendation Form

Submit names of individuals you would recommend the Communications and Relations team feature in upcoming communication and marketing plans.

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Event Publicity Form

Submit this form as soon as you have all details of your event finalized.  C&R staff can assist you in distributing your event details to appropriate audiences. You will be unable to submit this form for events that are less than three weeks away; additional lead time is recommended to maximize publicity.

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International Delegation Visit Request Form

In order to better accommodate official visitors, please fill out this form at least four weeks in advance of the international visitor arrival date.

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IP Media Release Request Form

To standardize department media release requests, and mirror practices established by the Office of Strategic Communication, IP staff must send this form to request to use digital media from other parties.

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Non-Event Design Project Request Form

This form is for IP staff to communicate their design project needs to IP’s graphic designer, such as a poster, a web graphic, a brochure, etc. If you require design/publicity materials for an event, please use our Event Publicity Form instead.

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Print Request Form

All print jobs of 40 copies or more (20 copies front and back) must be submitted to the IP graphic designer for processing.  Submit this form at least one to two weeks before the date the print job is needed.