Please complete this form if you would like assistance with publicizing an upcoming event (must be sponsored by International Programs). Please submit this form as soon as you have all details of your event finalized (this form does not constitute a request for assistance with event planning/logistics).

We are unable to begin creation of publicity materials until we have all the required information below.

Submit this form AT LEAST three weeks before your event to provide the Communications and Relations team adequate time to publicize your event.

Event publicity form submissions received less than three weeks before the event start date may receive limited event publicity support. Limited event publicity support would likely include an Accents piece, one graphic, and an entry on the UI events calendar. Our goal is to allow for as much time as possible to promote your event, so that your event is as successful as possible.

  • Event Information
  • Promotional Materials
  • Marketing Details
  • Contact Information
  • Complete

We are only able to provide event publicity when this form is filled out at least three weeks before your event start date.

Before scheduling your event, please check for conflicts with:

  1. major UI events
  2. dates of holy days of major religious faiths which can be found here, https://www.thinkiowacity.com/planners/planner-toolkit/bmindful/
  3. the Sabbath, the seventh day of the week observed from Friday evening to Saturday evening as a day of rest and worship by Jews and some Christians.

If your event is virtual and you plan to record it, University policy states that all public facing videos must be closed captioned. The University of Iowa has a contract with Rev.com for this service, which costs approximately $1.11/minute. International Programs staff can send the video to Rev, who will return a draft caption file typically within one week. The draft will be shared with event organizers, who are required to review and edit the captions for accuracy. Once captions are approved/finalized, International Programs staff will add these to the video and share the captioned video with event organizers. If event organizers prefer to independently arrange for closed captions, we ask that you share the captioned video with International Programs when complete.

Do you have a plan in place to record your event? (please refer to language above) *
Would you like International Programs staff to submit the video to Rev.com?
Do you plan to ask guests to pre-register for the event?
Do you plan to ask guests to pay a fee to attend the event?
Is the event open to the public?