Receive Financial Aid While Studying Abroad on a Program Sponsored by Another U.S. or Foreign University
For study abroad programs sponsored by other institutions, you must meet with an advisor in the Study Abroad office and complete a Study Abroad Credit Approval Form. When this form is complete and your proposed plan of study has been approved by your academic adviser, bring it to the Office of Student Financial Aid, 208 Calvin Hall, and meet with a walk-in counselor. In addition to this form, please bring any program literature that includes contact information (person, address, phone, fax, e-mail).
The counselor will determine if you are eligible to receive financial aid and, if so, will initiate a consortium agreement with the host school. Typically it takes at least three weeks to process a consortium agreement with the host school. Financial aid cannot be disbursed to you without this agreement.
Note: Consortium agreements can be made with some, but not all foreign universities. Double-check with the Office of Student Financial Aid!
If you receive financial aid and/or a UI scholarship disbursed through the Office of Student Financial Aid, be aware/take care of the following items in preparation for your study abroad program.
If you plan to apply for federal financial aid, be sure you have filed all the necessary financial aid papers.
- Free Application for Federal Student Aid (FAFSA) plus all supporting documentation
- Promissory notes for all loans you accept
- Entrance Counseling form if you are a first-time loan borrower
- If you are participating in a program provided by an institution other than the University of Iowa, you will be directed by your Study Abroad Advisor to register for ABRD:3500 STUDY ABROAD for "0" semester hours. Financial Aid will then adjust the semester hours to reflect the proposed plan of study that you've submitted to your Study Abroad advisor. You must be registered at the UI in order for your financial aid to disburse. If you are not registered appropriately, the Cashier’s automated system will not recognize that you are eligible to receive financial aid.
- Semester Programs: Full-time undergraduate students must be enrolled for and complete at least 12 s.h. to be eligible for semester financial aid.
- Summer Programs: Undergraduate students must be enrolled for and complete at least 6 s.h. to be eligible for summer financial aid. You will need to visit the Financial Aid office to determine eligibility for aid for the summer term, and complete a Summer Financial Aid Application.
- Winter Programs: You will need to visit the Financial Aid office to determine eligibility for aid for the winter term, and complete a Winter Financial Aid Application.
- If you have preregistered for on-campus UI courses and later decide to study abroad, be sure to drop the on-campus UI courses.
- UI Billing Office requires students to authorize Direct Deposit of financial aid refunds through MyUI.
- You are strongly encouraged to give a parent or other responsible adult power of attorney to sign legal documents on your behalf while you are abroad. You must specifically authorize this person to sign promissory notes for educational loans in order for the Direct Loan Servicing Center to accept his or her signature on a loan note.
Getting Your Financial Aid
- For all study abroad programs sponsored by other institutions, you are responsible for paying any program fees. In the same manner as on-campus sessions, financial aid will disburse to your U-Bill and be applied the Study Abroad Admin Fee charged on your U-bill with any excess refunded to the student. Any financial aid refunds can be used for any other study abroad expenses.
- In accordance with federal regulations, UI policy requires that all excess financial aid refunds be electronically deposited to the financial institution of your choice. This can be accomplished by signing on to MyUI and providing your bank account information via the secure MyUI portal (Student Records/Bank Information-Refund Account). This will also allow prompt refund processing and easier access to your funds while abroad.
- The earliest financial aid can be disbursed to U-Bill is 10 days prior to the start of your classes; any funds to be refunded to students (as financial aid refunds) will be processed on the date program begins. Actual access to funds is subject to individual financial institution practices.
Getting Academic Credit
If you receive financial aid for study abroad, the classes you take abroad must transfer back to the UI and count toward your degree.
It is your responsibility to provide an official transcript to the Study Abroad office (1111 UCC, University of Iowa, Iowa City IA 52242). You will not be permitted to re-register at the UI until the official transcript is received.
Moreover, if you have early registered for a subsequent semester and the official transcript is not received in a timely fashion, your early registration will be voided. If you have difficulty receiving a transcript from your study abroad program provider, please ask the Study Abroad office for help.
These instructions were prepared by the Office of Student Financial Aid. If you have any additional questions about the procedures for applying financial aid toward the cost of participating in a study abroad program, contact a Counselor at the Office of Student Financial Aid, 208 Calvin Hall.