The University of Iowa

Event Publicity Form

Please complete this form if you would like assistance with publicizing an upcoming event (must be sponsored by International Programs). Please submit this form as soon as you have all details of your event finalized. We are unable to begin creation of publicity materials until we have all the required information below. We highly recommend you submit this form at least three weeks before your event. If the time between submission and the event is not sufficient, we may not be able to provide the full suite of services.

Note: The IP Communications and Relations unit does not have a full-time graphic designer. However, we will try our best to assist you with your design needs.

If you have questions, please email ip-communications@uiowa.edu.

Event information
We highly recommend you submit this form at least three weeks before your event. If the time between submission and the event is not sufficient, we may not be able to provide the full suite of services. Before scheduling your event, please check for conflicts with major UI events as well as dates of holy days of major religious faiths which can be found here, https://www.thinkiowacity.com/planners/planner-toolkit/bmindful/ (please copy and paste this URL into your web browser).
No need to fill this out if you are planning a one-day event
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If your event is virtual and you plan to record it, University policy states that all public facing videos must be closed captioned. The University of Iowa has a contract with Rev.com for this service, which costs approximately $1.06/minute. International Programs staff can send the video to Rev, who will return a draft caption file typically within one week. The draft will be shared with event organizers, who are required to review and edit the captions for accuracy. Once captions are approved/finalized, International Programs staff will add these to the video and share the captioned video with event organizers. If event organizers prefer to independently arrange for closed captions, we ask that you share the captioned video with International Programs when complete.

Name for Accessibility Statement

(NOTE: This information will be made publicly available on advertising for this event and should be a University of Iowa email and phone number)

Graphic design information

The IP Communications and Relations unit does not have a full-time graphic designer. However, we will try our best to assist you with your design needs. If you do not require graphic assistance for this event, please skip this section.

To upload multiple files, please compress them into a .zip file. If you need help or would like to email the files instead, please contact Ben Partridge at benjamin-partridge@uiowa.edu.
Files must be less than 10 MB.
Allowed file types: gif jpg jpeg png bmp eps tif pict psd txt rtf pdf doc docx zip.

International Programs will print 35 posters as part of our normal distribution list (public events only). To see where these posters are distributed, click here (open in a new window).

Images and Logos

If you would like a specific image to be used, please supply that as well as the logos of all sponsors.
If your files are too large to upload or if you have trouble using this field, let us know in the comments section at the bottom of this form and please email any additional images to ip-communications@uiowa.edu.

To upload multiple files, please compress them into a .zip file. If you need help or would like to email the files instead, please contact Ben Partridge at benjamin-partridge@uiowa.edu.
Files must be less than 10 MB.
Allowed file types: gif jpg jpeg png bmp eps tif pict psd pdf doc docx zip.
Contact information

This information will be used for IP to contact event organizers during the planning process.

NOTE: After you hit the Submit button, you will be directed to a confirmation page indicating your form has been submitted. You will also receive an email confirmation. If you do not receive this confirmation, your submission has not been received by our staff.