Food at Events
University rules in regard to food purchases are fairly complex. If you plan on serving food at an event, please contact the Events Coordinator before you make any arrangements.
Accounts Payable no longer requires for you to have a sign in list for food related charges. A simple headcount will suffice. Of course you can still use the attendance sheet as a tool to monitor the attendance at your events.
For ALL events where alcohol will be served (e.g. reception at a conference, meals with participants as part of a conference/event), you will need to request prior authorization from the International Programs’ Interim Dean Thomas Downing.
| Event Type | Food Allowed | Food Not Allowed |
| Business Meetings |
Regents (OfSA) meetings Grants workshops Staff / departmental all day retreats Advisory boards Regents (OfSA) meetings |
Meetings / events involving only UI staff of less than two hours |
| UI Sponsored Conferences, Lectures, Symposia, or Presentations |
Speaker receptions Speaker meal Receptions for Conferences Major Projects Convocation/ conferences Teacher Training workshop Annual film festivals Careers for change events |
Lectures w/ no outside speaker and not open to the public |
| Recongnition Events |
IP graduation receptions Annual all IP Volunteer event IP Reward and Recognition Essay award reception (IEW) |
Individual unit volunteer thank you's |
| Recuitment |
OfSA returning students OfSA leaving students OfSA Study Abroad Fair Exchange/ linkage |
|
| Orientation |
Scholars welcome Intl student orientation events Life in Iowa series Student welcome (Intl, OfSA, etc) OASIS JFDP welcome lunch |
|
| Community or Cultural Events |
International Mondays Slavic Bazaar Cultural Diversity Day Thanksgiving for Intl. students ICC town/gown events |