Q. This is a department or college level linkage, with no implications for Central Administration funding or other commitments. Why should I develop a formal Agreement and route this through International Programs?
A. To ensure that arrangements for outgoing study abroad and student exchange agreements are complete and accurate. Issues to consider include: students’ registration; tuition; health insurance; fees; housing; credit transfer; tracking reciprocal exchange/balances for financial reasons; study abroad scholarships; and foreign language requirements.
A. To follow correct admission and immigration procedures for incoming students/research scholars/faculty. Issues to consider include: federal rules and regulations regarding visa status and the taxation of payments made to incoming participants; credentials needed for admission if University study is proposed; and English proficiency requirements for students.
A. To avoid duplication. In many cases, another UI department or college may already have a formal linkage with the institution in question. It may be more efficient to add a specific project to an existing Agreement. Multiple departments’ activity with the same institution may indicate the need for a general, institutional level MOU.
A. To locate possible funding sources for linkage activities. IP’s Grants Office can assist in finding grants and other funding opportunities for proposed linkage activities. International Programs may have some funding available to develop especially promising linkages or especially long-standing linkages with strong records of activity.
A. To identify other faculty/departments with similar interests in specific regions of the world or specific international research topics. IP maintains a database of linkages with relevant faculty contact information and can assist in the development of interdisciplinary projects and grant applications.
A. To utilize existing models and best practices. IP can advise on other successful linkage agreements and provide templates and standard language regarding financial obligations, equal opportunity statements, etc.
A. To publicize your activity. IP’s Communications and Relations unit  can develop media releases about international linkage activities. IP will include information about all new and continuing linkages in its annual report to UI administrators and the Board of Regents.
Q. What are the different types of linkage agreements?
A. Formal linkage agreements may include:
Q. What if I want to develop an outgoing study abroad program?
A. Study Abroad in International Programs negotiates and signs agreements with study abroad providers and works with faculty in developing faculty-led programs. Please contact the Associate Director of Study Abroad  for more information.
Q. Who should be listed as “contact” on the document?
A. The contact will usually be the faculty member who has initiated the project or activity with the foreign partner institution or an appropriate staff person from that faculty member’s department. This person may be contacted about once a year for information about linkage activities.
Q. What is the standard duration for an MOU/MOA/Student Exchange Agreement?
A. General MOUs should be valid for a period of three years from the effective date and may be renewed before the expiration date by agreement between the parties. A specific MOA will usually remain effective for the period of time necessary to complete a specific project or set of projects.
Q. Who needs to sign an Agreement?
A. Institutional MOUs must be signed by the DEO (where appropriate), College Dean (where appropriate), Associate Provost and Dean of International Programs, and the UI President. Department, College or program-specific MOAs should be signed by the leading faculty member and/or DEO, the College Dean, and the Associate Provost and Dean of International Programs. Student Exchange Agreements should be signed by the leading faculty member and/or DEO, the Director of the Office for Study Abroad, and the Associate Provost and Dean of International Programs. In addition, any new student exchanges or study abroad programs must be vetted by the Study Abroad Committee.
NOTE: Templates for different types of linkage agreements are provided as guidelines and suggestions, only. The UI strives to be sensitive to the cultural and legal concerns of partner institutions, which may require the adaptation of these templates to fit specific needs. At the same time, UI programs, colleges and departments are strongly encouraged to develop all new linkage agreements with the cooperation of International Programs, to ensure that UI legal and other concerns are also met.